PBF Document Kit

Everything needed to produce a correct Palm Beach Fixer document — invoice, proposal, memorandum or change order — from any AI, on any machine, with nothing installed.

I. The business — get these exact

II. Colours

Greys available: #1A1A1A #374151 #4B5563 #6B7280 #9CA3AF #D1D5DB

HTML documents: the table above is the LaTeX print palette. The phone templates are authoritative for HTML and differ in three places: body ink #111827, box fill #F4F5F7, PAID green #15803D (protocol §3.2).

III. Type

<link rel="stylesheet" href="https://fonts.googleapis.com/css2?family=Noto+Sans:wght@400;600;700&family=Noto+Serif:wght@400;600;700&display=swap">

body    { font-family:"Noto Sans", system-ui, -apple-system, sans-serif; }
h1,h2,h3{ font-family:"Noto Serif", Georgia, serif; letter-spacing:.02em; color:#1E293B; }

Both are free Google Fonts. Raw .ttf files are also in assets/fonts/ if you need to embed them.

IV. The logo

assets/logo-circle-color.jpg

assets/logo-circle-text.png

assets/logo-bw-emblem.png

Use the colour circle for invoices and proposals. The black-and-white emblem is for economy/print-safe documents. Reference them by full URL from this page's location.

V. The two clauses that are never optional

A. Terms of Acceptance & Final Payment — reproduce verbatim

This goes on every final proposal and invoice, positioned directly above the payment section. Only the work-type words change to fit the job (the phone templates fill them from WORK_TYPE_PHRASE). The one other difference: an invoice says "the original scope", a proposal says "the original proposal".

Invoice:

Terms of Acceptance & Final Payment

By submitting payment for this invoice, the Client explicitly acknowledges,
agrees, and confirms that all restoration, sealing, and detail work has been
completed in full, to their absolute satisfaction, and precisely as outlined
in the original scope. Payment constitutes the Client's electronic
signature, effectively closing out this project in full and releasing the
Contractor from any further initial performance obligations.

Payment further constitutes the Client's acceptance of the Client Agreement
terms set forth in this document.

Proposal:

Terms of Acceptance & Final Payment

By submitting payment for this invoice, the Client explicitly acknowledges,
agrees, and confirms that all restoration, sealing, and detail work has been
completed in full, to their absolute satisfaction, and precisely as outlined
in the original proposal. Payment constitutes the Client's electronic
signature, effectively closing out this project in full and releasing the
Contractor from any further initial performance obligations.

Payment further constitutes the Client's acceptance of the Client Agreement
terms set forth in this document.

B. Florida exemption disclosure — mandatory on every invoice

Licensing: This service provider is not a licensed contractor. All work
performed constitutes minor maintenance and repair as defined by Florida
Statute 489.103(9). No work requiring a professional contractor license or
building permit has been performed.

This is the one place the word appears, and it appears to disclaim. The exemption cap is $2,500 — raised by ch. 2021-22. Older notes citing $1,000 are out of date.

VI. Document anatomy

Scope lines describe labour, process and craft — not a parts list. "Travel & Vehicle Operating Cost" is the correct label for travel. Cheap line items appear only bundled into a larger scope, never alone.

VII. How to build one — follow exactly

Faster and safer: a §IX phone template already has all of this built in. Build from scratch only when you cannot use one.

1. Fetch brand.json for the machine-readable tokens.
2. Build the document as HTML with inline CSS. It renders identically everywhere, prints to PDF from any phone or desktop browser, and needs no compiler.
3. Link the Google Fonts stylesheet shown in §III. Set 0.02em letter-spacing on headings.
4. Place the logo with an absolute URL to this page's assets/ directory.
5. Use only the hex values in §II, with the HTML values noted under its table. Do not approximate the gold.
6. Insert the §V clauses verbatim. Do not paraphrase, shorten, or "improve" them.
7. Set @page { size: Letter; margin: 0.30in 0.55in 0.22in 0.55in; } (the phone templates' geometry) and keep the page free of orphans — never break a table row or a clause across pages.
8. Run §VIII before delivering.

<style>
@page { size: Letter; margin: 0.30in 0.55in 0.22in 0.55in; }
body { -webkit-print-color-adjust:exact; print-color-adjust:exact; }
@media print { .no-print { display:none } body { background:#fff } }
</style>

To produce the PDF: open the HTML in any browser → Print → Save as PDF. Works on iPhone.

VIII. Check before delivering

1. Logo is present and is the real mark — not a drawn box or placeholder.
2. The accent gold is #A87F3D. #C5A065 appears only on rules and frames.
3. Headings are Noto Serif with visible letter-spacing.
4. Terms of Acceptance present, verbatim, directly above the payment section.
5. FS 489.103(9) disclosure present (invoices).
6. No signature line anywhere.
7. Search the document for "licens" — the only permitted hit is inside the §V-B disclosure.
8. Footer reads Fully Insured, never "licensed."
9. Every page breaks cleanly. No half tables, no stranded clause.

IX. Phone templates — the fastest route

Four finished templates. The brand, the layout and every word of the legal text are already in them. The AI writes only a short fill block; it never touches the legal text.

1. In Gemini or ChatGPT: "Follow https://jedijarvis.pages.dev/protocol/GEMINI-PDF-PROTOCOL.md. Route A. Give me the INVOICE fill block for: [the job]."
2. Copy the fill block it returns.
3. Open the template above, paste into the box, tap Fill document.
4. Green PASS? Tap Print / Save as PDF. Red STOP? Fix what it lists first. A ***NEEDS JAKE*** is always a STOP: only you can supply that value.
5. No photos on an invoice? Tap Remove photo page. Page 2 goes, its blanks stop counting, and the invoice prints as 2 pages.
6. Need to change a line that is already filled? Tap Start over. The page reloads blank with your block still in the box: fix the line and tap Fill again. A second Fill only fills blanks; it cannot change a line already on the page.
7. iPhone: Share → Print → pinch out on the preview → Share → Save to Files. Turn background graphics on if you see the option.

Protocol for the AI: protocol/GEMINI-PDF-PROTOCOL.md · Before sending: protocol/VERIFICATION-CHECKLIST.md